This Privacy Policy explains how Briefdesk collects, uses, stores, and protects your personal data when you use the Briefdesk website and application at briefdesk.io ("the Service").
References to "Briefdesk" in this policy refer to the operator of the Service ("we", "us", "our").
By accessing and/or using the Service, you agree and consent to us collecting, processing, using and disclosing your personal data in the manner set out below. If you do not agree to this Privacy Policy or any part thereof, you should stop accessing and/or using the service.
We are committed to protecting your personal data in accordance with the Personal Data Protection Act 2010 (PDPA, Act 709) of Malaysia.
This Privacy Policy is written in compliance with Malaysian law, specifically the Personal Data Protection Act 2010 (PDPA, Act 709).
We do not represent compliance with the laws of any other jurisdiction, including but not limited to:
If you are located outside Malaysia and choose to use Briefdesk, your personal data will be processed in accordance with Malaysian law only. By registering for the Service, you accept this on an informed basis.
When you register for Briefdesk, we collect:
When you use the Service, you may enter:
This data is entered voluntarily by you and is used solely to operate the Service for you. We do not access, review, or use this data for any purpose other than providing the Service to you, except in the following limited circumstances:
In all cases, access is limited to what is strictly necessary.
We may collect:
This data is used only to maintain the security and functionality of the Service and is not used to identify you for marketing purposes.
If you contact us by email, we will retain your message and contact details in order to respond to your inquiry.
Briefdesk does not currently collect payment information. During the early access period, the Service is provided free of charge and no billing details are required or collected. If a paid subscription is introduced in the future, this policy will be updated accordingly.
We use the data we collect for the following purposes only:
| Purpose | Data Used |
|---|---|
| To provide and operate the Service | Account data, professional data you enter |
| To send service-related communications (e.g. trial expiry notice, account updates) | Email address |
| To maintain security, prevent abuse, and to understand aggregate usage patterns of the Service (e.g. number of active users, login frequency, feature adoption) | Technical and usage data |
| To respond to your inquiries | Communications data |
We do not use your personal data for advertising or marketing purposes. We do not sell, rent, or share your personal data with third parties for their own commercial use.
Briefdesk processes personal data in accordance with the Personal Data Protection Act 2010 (PDPA, Act 709) of Malaysia.
By registering for and using the Service, you consent to the collection, use, processing and disclosure of your personal data as described in this Privacy Policy.
We process your personal data for the following purposes:
We may share your data with the infrastructure providers or any third parties' data processor, who process it solely on our behalf to operate the Service. We do not share your data with any advertising networks, analytics platforms, or data brokers.
We may disclose your personal data if required to do so by a lawful order from a Malaysian court or regulatory authority.
The Service or website may contain links to third-party websites or services (for example, a billing or customer portal). We are not responsible for the privacy practices or content of those third parties. Once you leave the Briefdesk website or application, this Privacy Policy no longer applies. We encourage you to review the privacy policies of any third-party services you access.
We may disclose your personal data to government agencies, statutory authorities, industry regulators, or other authorized persons where we are compelled or required to do so pursuant to any applicable law or by a lawful order from a Malaysian court.
We retain your personal data for as long as your account is active or in read-only mode.
If you permanently delete your account:
We implement reasonable technical and organisational measures to protect your personal data, including:
No system is completely secure. While we take data security seriously, we cannot guarantee absolute protection and accept no liability for unauthorised access resulting from circumstances beyond our reasonable control.
In the event of a personal data breach that is reasonably likely to result in harm to you, we will make reasonable efforts to notify affected users within a reasonable time after we become aware of the breach. Notification will be sent to the email address associated with your account.
We will take reasonable steps to contain and remediate any breach as soon as practicable. However, given the nature of the Service as a beta product, we cannot guarantee a specific response time or outcome, and we accept no liability for loss or damage arising from a data breach caused by circumstances outside our reasonable control, including breaches originating from third-party infrastructure providers.
Under the Personal Data Protection Act 2010, you have the following rights in relation to your personal data:
You may request a copy of the personal data we hold about you. We will respond within a reasonable time and may charge a reasonable fee as permitted under the PDPA.
If your personal data is inaccurate, incomplete, or misleading, you may request that we correct it. You may also update your account details directly within the Service at any time.
Where processing is based on your consent, you may withdraw it at any time by contacting us or by deleting your account. Note that withdrawing consent to essential data processing may mean we can no longer provide the Service to you.
If you access Briefdesk from outside Malaysia:
If you are located in Singapore, you acknowledge that Briefdesk is a Malaysian-operated service subject to Malaysian law only. We do not represent compliance with the Singapore Personal Data Protection Act 2012 (PDPA SG). By registering for the Service, you accept this on an informed basis.
Briefdesk uses only the cookies necessary to operate the Service:
We do not use advertising cookies, tracking cookies, or third-party analytics cookies.
The Service is not directed at persons under the age of 18. We do not knowingly collect personal data from minors. If you believe a child has provided us with personal data, please contact us and we will delete it promptly.
We reserve our right to amend or modify this Privacy Policy at any time. When we do, we will revise the "Last Updated" date at the top of this document and the revised policy will be notified on Briefdesk website prior to the changes becoming effective. For material changes, we will make reasonable efforts to notify you by email. It is your responsibility to review the Privacy Policy from time to time for the latest updates on our privacy practices.
Your continued use of the Service after any changes constitutes your acceptance of the updated Privacy Policy.
For questions, access requests, or complaints relating to this Privacy Policy or our handling of your personal data, please contact:
Briefdesk
Email: support@briefdesk.io
Website: briefdesk.io
We will respond to all inquiries as soon as practicable.
This Privacy Policy is governed by and construed in accordance with the laws of Malaysia. Any disputes arising in connection with this Privacy Policy shall be subject to the exclusive jurisdiction of the courts of Malaysia.
This Privacy Policy was last updated on 23 May 2026.